Locomotive Turbo Soak-Back Pumps

Agency:	Virginia Railway Express
State:	Virginia
Type of Government:	State & Local
Posted Date:	Mar 27, 2024
Due Date:	Apr 11, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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VIRGINIA RAILWAY EXPRESS

REQUEST FOR QUOTES (RFQ)

LOCOMOTIVE TURBO SOAK-BACK PUMPS

RFQ Issued: March 27, 2024

Questions Due: April 4, 2024 at 10:00 A.M. Eastern Time

Quotes Due: April 11, 2024 at 1:00 P.M. Eastern Time

Contact: Monica McKenzie, Purchasing and Contract Compliance Specialist

Virginia Railway Express, 1500 King Street, Suite 202, Alexandria, VA 22314

Main Office: (703) 684-1001 Email: procurement@vre.org

Page 1 of 12

1. PURPOSE/BACKGROUND

A. INTRODUCTION

The Virginia Railway Express (VRE) is soliciting Quotes to establish a firm-fixed unit price Purchase

Order with one (1) qualified and experienced Contractor to supply and deliver twenty-two (22)

locomotive turbo soak-back pumps.

B. VRE BACKGROUND

1. VRE is a commuter rail service linking the District of Columbia and Northern Virginia. The

Northern Virginia Transportation Commission (NVTC) and the Potomac and Rappahannock

Transportation Commission (PRTC) are transportation districts established under Virginia law and

jointly own this service. An Operations Board consisting of members from each of the

jurisdictions within the VRE service area governs the development and operation of VRE and

serves as an advisory board to the NVTC and PRTC governing boards. Use of the term VRE in

this RFQ refers to NVTC and PRTC.

2. As a joint project of NVTC and PRTC, VRE will provide safe, cost effective, accessible,

reliable, convenient, and comfortable commuter-oriented rail passenger service. VRE will

contribute to the economic development of its member jurisdictions as an integral part of a

balanced, intermodal regional transportation system.

C. PROJECT BACKGROUND

1. Locomotive turbo soak-back pumps are used for turbocharger lubrication and cooling,

immediately upon engine shutdown. It also functions as a pre-lube pump by providing

turbocharger oil protection during startup.

2. VRE will be responsible for the installation of the locomotive turbo soak-back pumps delivered

by the Contractor.

Request for Quotes

Locomotive Turbo Soak-Back Pumps

Page 2 of 12

2. INSTRUCTIONS FOR QUOTERS

A. SUBMISSION OF WRITTEN QUESTIONS

1. Deadline: All questions and requests for clarification regarding the meaning or interpretation of

this RFQ and other solicitation documents, or any ambiguities, discrepancies, inconsistencies, or

conflicts in or between any of the technical, pricing, or contractual provisions, must be submitted

no later than the date and time specified on Page 1 of this RFQ. Questions and clarifications

requested after such time will not be answered unless VRE elects, in its sole discretion, to do so.

2. Format for Questions: Questions must be submitted in writing and include the related section

number and title.

3. Questions must be submitted to VRE’s contact in writing via electronic mail as listed on Page 1

of this RFQ. No questions or requests for additional information, clarification, or any other

communication should be directed to any other individual.

4. No oral communication will be accepted. VRE will not be bound by any oral communications,

or written interpretation or clarifications that are not set forth in an addendum to the RFQ.

5. Questions and responses will be posted on VRE’s website at www.vre.org.

6. Any interpretation of the questions made by VRE will be responded to and distributed in the form

of an addendum to the RFQ and will be available to all interested Quoters through VRE’s

website.

B. SUBMISSION OF QUOTE

1. Quotes must be submitted no later than the date and time specified on Page 1 of this RFQ.

2. The Quote shall be submitted on ATTACHMENT 1 - QUOTE FORM provided by VRE.

3. Quotes shall be submitted via electronic mail to VRE’s contact as listed on Page 1 of this RFQ.

4. The subject line of the electronic mail shall include the RFQ title.

5. Incomplete Quotes or Quotes received after the Quote closing date and time will not be

considered by VRE.

C. VRE POINT OF CONTACT (POC)

VRE’s Manager of Warehouse and Inventory Control will be the point of contact following award

of a Purchase Order.

Request for Quotes

Locomotive Turbo Soak-Back Pumps

Page 3 of 12

3. GENERAL CONDITIONS FOR QUOTERS

A. BRAND NAME OR EQUAL

1. Unless otherwise provided in the solicitation, or unless the name is followed by words indicating

that no substitution is permitted, the reference to a certain brand name, make, model number, or

manufacturer does not restrict the offer to the specific brand, make, model number or

manufacturer identified. The specific references to a brand are not intended to be restrictive of

other products, rather to be descriptive, and convey the salient characteristics of function,

performance, design requirements and quality of the item described. Any item which VRE, at

its sole discretion, determines to be the equal to that which is specified, considering quality,

workmanship, economy of operation, and suitability for the process intended, will be accepted.

2. Whenever in the Scope of Work or specifications one or more items, trade names, or part numbers

of specific manufacturers are mentioned, it is for the intent of establishing a basis of quality and

durability, and though the term “or approved equal” may not be inserted, it is implied.

3. A Quoter quoting "equal" products will be considered for award if such products are clearly

identified and are determined by VRE to be equal in performance and all material respects to the

brand name products referenced.

4. If submitting a Quote for proposed “equal products,” the Quoter must provide the manufacturer,

brand or trade name, and part/catalog number of the item offered.

B. DESCRIPTIVE LITERATURE

1. The Quoter shall clearly and specifically identify the product being offered in ATTACHMENT 1

– QUOTE FORM even if quoting the exact brand name, make or manufacturer specified.

2. The Quoter shall provide sufficient descriptive literature, technical detail, etc. only if the product

being offered is other than what is specified herein, to enable VRE to determine if the product

offered meets the requirements of the solicitation. At a minimum, any offered product not

specified in the RFQ should be represented by the manufacturer’s specifications.

3. Descriptive literature is not required only if offering the exact brand, make or manufacturer

specified. Only the descriptive literature furnished with the Quote shall be considered in the

evaluation.

4. By submission of a Quote, the Quoter certifies that the items offered meet or exceed the

specifications described herein.

Request for Quotes

Locomotive Turbo Soak-Back Pumps

Page 4 of 12

4. SCOPE OF WORK

A. PURPOSE

The Contractor shall supply and deliver twenty-two (22) new locomotive turbo soak-back pumps,

Paragon Part No. 63068-9 or approved equal.

B. GENERAL REQUIREMENTS

The Contractor shall provide all labor, supervision, equipment, material, and transportation necessary

to supply and deliver locomotive turbo soak-back pumps to VRE in accordance with the scope of

work specified herein.

C. PRODUCT SPECIFICATIONS

The Contractor shall deliver twenty-two (22) new locomotive turbo soak-back pumps for MP36PH-

3C locomotives, MotivePower Part No. 1125025. The locomotive turbo soak-back pumps shall be

Paragon Part No. 63068-9 or approved equal.

D. SALIENT CHARACTERISTICS

The turbo soak-back pumps shall have the following characteristics:

1. Include a brushless induction motor

2. 3.5-gpm at 40-psi

3. 74 VDC input

4. Liquid-cooled electronics

5. Continuously lubricated, self-cleaning bearings

6. Hardened pump body and gears

7. Designed for frequent start/stop cycles (AESS)

E. SHIPMENT

1. Within one hundred twenty (120) consecutive calendar days from the issued Purchase Order, the

Contractor shall deliver twenty-two (22) new locomotive turbo soak-back pumps to VRE.

2. Deliveries shall be made by the Contractor to VRE between the hours of 9:00 A.M. and 4:00

P.M. Eastern Time, Monday through Friday (excluding Federal Observed Holidays), to the

following location:

VRE Crossroads Maintenance and Storage Facility

9400 Crossroads Parkway

Fredericksburg, VA 22408

Request for Quotes

Locomotive Turbo Soak-Back Pumps

Page 5 of 12

Locomotive Turbo Soak-Back Pumps

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